Privacy Policy

Last Updated: February 5, 2025

1. Introduction

Atheni.ai ("we", "us", or "our") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our AI configuration service and website (collectively, the "Service").

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2. Information We Collect

2.1 Information You Provide

We collect information you provide directly to us:

  • Name and contact information
  • Professional role and industry
  • Work preferences and patterns
  • AI experience and comfort level
  • Learning preferences
  • Areas of interest
  • Other information you choose to provide

2.2 Information Automatically Collected

When you use our Service, we automatically collect:

  • Log data (IP address, browser type, pages viewed)
  • Device information
  • Cookie data
  • Usage patterns

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3. How We Use Your Information

We use the information we collect to:

  • Create personalized AI configurations
  • Provide and improve our Service
  • Communicate with you about your service
  • Analyze and optimize service performance
  • Ensure security and prevent fraud
  • Comply with legal obligations

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4. AI Configuration Process

4.1 Data Processing

  • We process your questionnaire responses using our PRISM framework
  • This creates a personalized configuration for your chosen AI platform
  • The configuration includes basic identifying information (name, role, industry) and derived preferences
  • No sensitive personal data is shared with AI platforms
  • You maintain control of your AI platform accounts and can modify or delete configurations at any time
  • Derived preferences (such as learning style, focus areas, communication preferences) are generated from our analysis and are not direct personal data

4.2 Data Retention

  • We retain your profile data for service provision
  • Configurations are generated on-demand
  • You can request data deletion at any time

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5. Information Sharing

We do not sell your personal information. We may share your information with:

  • Service providers who assist in our operations
  • Professional advisers (legal, accounting, security)
  • Law enforcement when required by law
  • Business partners with your consent

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6. Data Security

We implement appropriate technical and organizational measures to protect your information, including:

  • Encryption in transit and at rest
  • Access controls
  • Regular security assessments
  • Staff training
  • Incident response procedures

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7. Your Rights

Under GDPR and other applicable laws, you have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request data deletion
  • Restrict processing
  • Data portability
  • Withdraw consent
  • Lodge complaints with supervisory authorities

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8. International Data Transfers

We process data in the UK and EEA. Any international transfers comply with relevant data protection laws and use appropriate safeguards.

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9. Children's Privacy

Our Service is designed for professional use. We do not knowingly collect information from individuals under 18.

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10. Changes to This Policy

We may update this Privacy Policy periodically. We will notify you of any material changes by posting the new policy on our website.

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11. Contact Us

For questions about this Privacy Policy or our practices:

  • Email: hello@atheni.ai
  • Address: The Terrace House, Coleman's Hatch, Hartfield, TN7 4EP

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12. Legal Basis for Processing

We process your data based on:

  • Contract performance
  • Legal obligations
  • Legitimate interests
  • Your consent

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13. Cookie Policy

Please see our separate Cookie Policy for details about our use of cookies and similar technologies.

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14. Data Protection Officer

Our Data Protection Officer can be contacted at:

  • Email: hello@atheni.ai
  • Address: The Terrace House, Coleman's Hatch, Hartfield, TN7 4EP

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15. Supervisory Authority

You have the right to lodge a complaint with your local data protection authority.

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